In accordance with Harlan County Public Schools procedures and records retention guidelines, students previously enrolled in a special education program between January 1950 and July 2006, including personally identifiable information that is no longer needed to provide educational services to the student, will be destroyed after March 23, 2010. 

It is noted that portions of these records may be needed by the student or parent/guardian for future services or benefits.  A record of the student’s name, his or her grades, classes attended, grade level completed, and year will be kept permanently.

Records to be destroyed include:

Individualized Education Programs (IEP), Evaluations, Test Protocols, Notifications of Meetings, Notices of Action and all other personally identifiable information

 The student (eighteen or older) or parent/guardian may obtain a copy of these records by leaving written request at the Harlan County Board of Education- 251 Ball Park Road Harlan, KY or by contacting Mary Lou Casey, Special Education Administrative Assistant at 1-(606)-573-5029 extension 2029 prior to March 23, 2010.  

 A pick-up date for the records requested will be provided and honored with the proper identification of the recipient.